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Date of task

Who is assigned

Follow up date

Permits/Support

Obtain permit from the City

Confirm traffic control w/City

Request services from Rescue Squad

Request coverage by newspaper

Request Rob Berman, coffee, water, PA

Request Powerade & water for finish

Request bananas & oranges

Request bagels/Panera

Request door prizes

Request parking meter bags if needed

Ask someone to emcee awards ceremony

Publicity

Race info to running clubs for calendars

Info to Running Journal, Runners World etc

Design race application

Design poster, if large race

Design T-shirt

Approve application, poster & T-shirt

Application on www.active.com

Design volunteer application

Print race application

Mail applications to previous years participants

Applications in Jogging Around

Distribute applications, athletic stores etc

Distribute applications to local races

Local publicity

Radio and TV PSA's

Order

T-shirts

Race numbers & safety pins

Awards

Large course map

Radios

8 portable toilets for start

Event Tech (Champion Chip), if using

Hotel Room for Event Tech, if using

Clocks, turn arrows, chutes etc

Packet bags

Scoring

Enter registrations when received

Print labels for run numbers & apply

Print list for packet pick-up, if having early pick up

Enter late registrants week before

Give file to Event Tech, if using Champion Chip

Volunteers

Choose run orientation date, if large race

Choose packet assembly date

Volunteer information

Volunteer information in CTC newsletter

Assign volunteer positions

Develop duty sheets for volunteers

Host orientation

Packet Assembly

Packet bags

Race instructions

Safety pins (see Order above)

CTC membership applications

Other - Inserts, sponsor discounts, samples, etc.

Packet Pick-up

Tent, electricity, 8 tables, 6 chairs

Completed packets

Run numbers pre-registered and blank

Extra safety pins

Cash/change

Pins purchased by runners

Blank applications

T-shirts

Large course map & easel

Preparation

Take packet inserts to race before assembly

Take Volunteer T-shirts

Pick up traffic cones

Entertainment for finish area, if providing

Radio plan, if providing

Plan for door prize drawing, if providing

Take to day of Race

Remaining T-shirts, extras may be sold

Extra safety pins

Any remaining pins purchased by runners

Cash/change for bank

Blank applications

Race Day Registration

Set up tables, chairs, banners, map, alpha signs

Instruct volunteers on registration

Instruct volunteers on Chip distribution, if using

Enter registrants into Runscore

Course

Mark miles before race day

Cover parking meters at 5 a.m.

Set out & remove traffic cones

Set out & remove mile markers and arrows

Place & remove traffic signs

Provide garbage cans for water stop

Set up water stop

2 tables, 10 5 gal water, cups, garbage bags

Instruct water stop volunteers

Instruct & place sentries

Provide, instruct & place split timers

Set up finish area

The Race

Provide starting area instructions

Assemble runners to starting line

Give pre-race instructions & start race

Assemble 1 milers or other race runners

Give pre-run instructions & start 1 mile or other race

Time race

Collect ChampionChips, if using, or bib tags

Provide results to awards committee

Refreshments/Post Race

Pick up bagels & cream cheese at 7:00 am

Set up tables for refreshments & awards

Prepare fruit & bagels (knives, paper towels, etc)

Powerade & water

Provide garbage cans to ice drinks

Provide ice to cool drinks

Conduct awards ceremony

Drawing for door prizes

Pick up trash

Provide results to newspaper

Write thank you letters

Unclaimed awards

Evaluation